Forgotten plugin renewals
A premium plugin license expires silently. Updates, support, or security fixes may stop while nobody knows who should act.
Early access now open
Know what renews next—and what needs client approval or invoicing.
Start with a free structured tracker for domains, hosting, SSL, plugins, ownership, costs, and renewal dates. Join early access to help shape the workflow from renewal date to approval, invoice visibility, and client report.
Google Sheets and Excel compatible. No credit card required. Early access available.
Built for WordPress freelancers and small agencies.
EUR 420Due this month
6Approvals pending
12Renewals in 30 days
Alpine StudioDomainJul 14Due soon
Nova DentalSSLJul 22Needs approval
Bled EventsCare planAug 01Invoiced
GreenStay HotelPlugin licenseAug 15Renewed
Urban YogaHostingSep 01Due soon
Sound familiar?
Your spreadsheet is not the problem. The follow-up is.
Renewal dates are usually scattered across inboxes, registrars, hosting dashboards, and plugin accounts. A spreadsheet helps until approvals, reminders, ownership, and invoices become too much to manage manually.
Unclear ownership
Is the domain in the client name or yours? Who owns the plugin license? Who pays at renewal time?
Manual follow-up
You copy dates from a sheet, send approval emails manually, chase replies, and try to remember what still needs invoicing.
Scattered expiry dates
Domain in one registrar, hosting elsewhere, plugin renewals in five inboxes, SSL auto-renewing maybe.
Planned early-access workflow
From renewal date to approval and invoice.
See who owns and pays, request approval before spending, then track what needs invoicing or reporting.
Clean renewal dashboard
One timeline across every domain, SSL certificate, plugin license, hosting plan, and care-plan renewal.
Client approval links
Send a one-click approval request before renewal. Clients approve with no account or login.
Ownership tracking
See whether each renewal is client-owned, agency-owned, included in a care plan, or billed separately.
Invoice visibility
See what needs to be invoiced, what has been approved, and what is already renewed.
Monthly care reports
Send branded renewal summaries that show clients what was renewed, what is due, and what needs approval.
CSV import / export
Start from your existing spreadsheet and export your data anytime.
From spreadsheet to system.
The free tracker helps you organize the renewal mess today. Renewal Stack is for the next step: automated reminders, client approvals, invoice visibility, and reports.
1.Organize
Start with the free spreadsheet.
2.Validate
See which renewals, owners, and costs matter most.
3.Automate
Join early access for reminders, approvals, and reports.
Planned early-access workflow
Move each renewal from approval to invoice.
Identify who owns and pays, request client approval before spending, then keep the invoice and renewal status together.
- Clients approve without creating an account
- Approval is tracked and timestamped
- Approved renewals stay visible until invoiced
WRRenewal StackJul 15, 9:04 AM
Action required: Nova Dental SSL renewal - EUR 49
Hi Maria, your SSL certificate is due for renewal on Jul 22. Please approve below so we can proceed.
Needs approvalHow it works
A simple three-step workflow.
101
Add clients and websites
Import a CSV or add them manually.
202
Track renewals and ownership
See domains, hosting, SSL, plugins, care plans, costs, and who owns what.
303
Approve, invoice, and report
Request approval, keep invoice status visible, and close the loop with a client report.
Where it fits
Not another maintenance suite.
ManageWP, MainWP, and WP Umbrella are useful for updates, backups, uptime, and security. Renewal Stack handles the business-admin layer: renewals, ownership, approvals, costs, and billing.
ManageWP / MainWP / WP Umbrella
- Updates and backups
- Uptime and security checks
- Site maintenance workflows
Renewal Stack
- Ownership and care-plan coverage
- Client approval before renewal
- Invoice status and client reports
Deciding who should own a premium plugin license? Read the practical guide.
Scope
What you can track
DomainsHostingSSL certificatesPremium pluginsThemesCare plansEmail servicesCDNMaintenance contractsCustom SaaS subscriptions
Audience
Built for small WordPress businesses
Built for
- Freelancers managing WordPress client sites
- Small agencies handling renewals and care plans
- Teams that need approval before paying renewals
Not built for
- Enterprise procurement systems
- Full WordPress maintenance suites
- Password or license-key vaults
Free tracker
Start with a cleaner spreadsheet. Upgrade when you outgrow it.
The free WordPress Renewal Tracker helps you organize domains, hosting, SSL, premium plugins, ownership, costs, and renewal dates. Renewal Stack will add the missing workflow layer: reminders, client approval links, invoice visibility, and care-plan reports.
Google Sheets and Excel compatible. No credit card required. Early access optional.
Pricing
Free now, simple pricing later
Start with the free tracker. Join early access for free while the first useful version is being developed.
Free Tracker
€0
Free structured spreadsheet to organize your current renewals.
- Google Sheets and Excel compatible
- Domains, hosting, SSL, and plugins
- Ownership and cost fields
- Renewal status tracking
- Basic dashboard
Early Access
Free
Free while the first useful version is developed with early users.
- Free while the product is being built
- Help shape reminders, approvals, and reports
- See complete features and pricing before any charge
- Decide whether you want to continue
Simple paid plans are planned after early access. You will see the complete features and pricing before being asked to pay, and you can decide whether you want to continue.
Early access
Join early access for free.
Early access is free while Renewal Stack is being shaped. Join the list to help guide the first useful version. You will see the complete features and pricing before being asked to pay.
- Free early access while the product is being built
- Help shape the first useful dashboard
- See complete features and pricing before any charge
FAQ
Questions before you join?
Is this a replacement for ManageWP, MainWP, or WP Umbrella?
No. Use those tools for updates, backups, uptime, and security. Renewal Stack is for renewals, ownership, approvals, costs, and billing.
Do clients need an account?
No. Approval links work without login. Clients click approve and you get a timestamped record, nothing more required.
Do I need to store passwords or license keys?
No. The product is designed around renewal dates, ownership, notes, and reminders rather than sensitive credentials.
Is the product live?
The free tracker is available first. The SaaS dashboard is planned for early access after validation.
Can I import my spreadsheet?
Yes. CSV import is planned so you can start from your existing tracker without re-entering everything manually.
Start clean. Automate later.
Get the free tracker today, then join early access to help shape a practical renewal workflow for WordPress freelancers and small agencies.