Available now
Free tracker available now
Track WordPress client renewals—and know what needs approval or invoicing.
Use the free spreadsheet today to organize domains, hosting, SSL, plugins, ownership, costs, and renewal dates. Renewal Stack is validating a future dashboard for reminders, approvals, invoice status, and client reports.
Spreadsheet available now. Dashboard features are planned and not yet live.
Built for WordPress freelancers and small agencies.
EUR 420Due this month
6Approvals pending
12Renewals in 30 days
Alpine StudioDomainJul 14Due soon
Nova DentalSSLJul 22Needs approval
Bled EventsCare planAug 01Invoiced
GreenStay HotelPlugin licenseAug 15Renewed
Urban YogaHostingSep 01Due soon
Product status
What is available today—and what is still planned.
Open now
Early-access research list
Join the list to share your workflow and hear when a testable product version is ready.Planned after validation
Dashboard and workflow tools
Reminders, approvals, invoice visibility, reports, and CSV import are planned—not live features.Sound familiar?
Your spreadsheet is not the problem. The follow-up is.
Renewal dates are usually scattered across inboxes, registrars, hosting dashboards, and plugin accounts. A spreadsheet helps until approvals, reminders, ownership, and invoices become too much to manage manually.
Forgotten plugin renewals
A premium plugin license expires silently. Updates, support, or security fixes may stop while nobody knows who should act.
Unclear ownership
Is the domain in the client name or yours? Who owns the plugin license? Who pays at renewal time?
Manual follow-up
You copy dates from a sheet, send approval emails manually, chase replies, and try to remember what still needs invoicing.
Scattered expiry dates
Domain in one registrar, hosting elsewhere, plugin renewals in five inboxes, SSL auto-renewing maybe.
Planned early-access workflow
From renewal date to approval and invoice.
The planned dashboard is intended to show who owns and pays, support approval before spending, and keep invoice and renewal status connected.
Clean renewal dashboard
The planned dashboard will bring domains, SSL certificates, plugin licenses, hosting plans, and care-plan renewals into one timeline.
Client approval links
Planned approval links will let clients respond to a renewal request without creating an account.
Ownership tracking
The planned workflow will distinguish client-owned, agency-owned, care-plan, and separately billed renewals.
Invoice visibility
Planned invoice views will separate items awaiting approval, ready to invoice, invoiced, and renewed.
Monthly care reports
Planned reports will summarize what was renewed, what is due, and what still needs a client decision.
CSV import / export
CSV import and export are planned so an existing spreadsheet can remain the starting point.
From spreadsheet to system.
The free tracker helps organize renewals today. Renewal Stack is being validated as a possible next step for reminders, approvals, invoice visibility, and reports.
1.Organize
Start with the free spreadsheet.
2.Validate
See which renewals, owners, and costs matter most.
3.Automate
Join early access for reminders, approvals, and reports.
Planned early-access workflow
Move each renewal from approval to invoice.
Identify who owns and pays, request client approval before spending, then keep the invoice and renewal status together.
- Planned client responses without account creation
- Planned timestamped approval records
- Planned visibility from approval through invoicing
WRRenewal StackJul 15, 9:04 AM
Action required: Nova Dental SSL renewal - EUR 49
Hi Maria, your SSL certificate is due for renewal on Jul 22. Please approve below so we can proceed.
Needs approvalHow it works
A simple three-step workflow.
101
Add clients and websites
The planned product will support CSV import and manual entry.
202
Track renewals and ownership
It is intended to keep dates, costs, responsibilities, and care-plan coverage together.
303
Approve, invoice, and report
The planned workflow will connect approval, invoice status, and client reporting.
Where it fits
Not another maintenance suite.
ManageWP, MainWP, and WP Umbrella are useful for updates, backups, uptime, and security. Renewal Stack is being planned for the business-admin layer: renewals, ownership, approvals, costs, and billing.
ManageWP / MainWP / WP Umbrella
- Updates and backups
- Uptime and security checks
- Site maintenance workflows
Planned Renewal Stack workflow
- Ownership and care-plan coverage
- Client approval before renewal
- Invoice status and client reports
Deciding who should own a premium plugin license? Read the practical guide.
Scope
What you can track
DomainsHostingSSL certificatesPremium pluginsThemesCare plansEmail servicesCDNMaintenance contractsCustom SaaS subscriptions
Audience
Built for small WordPress businesses
Built for
- Freelancers managing WordPress client sites
- Small agencies handling renewals and care plans
- Teams that need approval before paying renewals
Not built for
- Enterprise procurement systems
- Full WordPress maintenance suites
- Password or license-key vaults
Free tracker
Start with a cleaner spreadsheet. Upgrade when you outgrow it.
The free WordPress Renewal Tracker helps you organize domains, hosting, SSL, premium plugins, ownership, costs, and renewal dates. Renewal Stack will add the missing workflow layer: reminders, client approval links, invoice visibility, and care-plan reports.
See what the spreadsheet includes and how to use itGoogle Sheets and Excel compatible. No credit card required. Early access optional.
Pricing
Free now, simple pricing later
Start with the free tracker. Join early access for free while the first useful version is being developed.
Free Tracker
€0
Free structured spreadsheet to organize your current renewals.
- Google Sheets and Excel compatible
- Domains, hosting, SSL, and plugins
- Ownership and cost fields
- Renewal status tracking
- Basic dashboard
Early Access
Free
Free while the first useful version is developed with early users.
- Free while the product is being built
- Help shape reminders, approvals, and reports
- See complete features and pricing before any charge
- Decide whether you want to continue
Simple paid plans are planned after early access. You will see the complete features and pricing before being asked to pay, and you can decide whether you want to continue.
Early access
Join early access for free.
Early access is free while Renewal Stack is being shaped. Join the list to help guide the first useful version. You will see the complete features and pricing before being asked to pay.
- Free early access while the product is being built
- Help shape the first useful dashboard
- See complete features and pricing before any charge
FAQ
Questions before you join?
Is this a replacement for ManageWP, MainWP, or WP Umbrella?
No. Use those tools for updates, backups, uptime, and security. Renewal Stack is for renewals, ownership, approvals, costs, and billing.
Will clients need an account?
The planned approval flow is designed to let clients respond without creating an account. It is not a live feature yet.
Do I need to store passwords or license keys?
No. The product is designed around renewal dates, ownership, notes, and reminders rather than sensitive credentials.
Is the product live?
The free tracker is available first. The SaaS dashboard is planned for early access after validation.
Will I be able to import my spreadsheet?
CSV import is planned so an existing tracker can be the starting point without re-entering everything manually.
Start clean. Automate later.
Get the free tracker today, then join early access to help shape a practical renewal workflow for WordPress freelancers and small agencies.