Three practical sheets
Dashboard, Renewal Tracker, and Lists are already connected and formatted.
Free spreadsheet · No email required
Free WordPress Renewal Tracker Spreadsheet
Organize client domains, hosting, SSL certificates, premium plugins, care plans, ownership, costs, approvals, invoices, and renewal dates in one maintainable workbook.
Excel and Google Sheets compatible. Supports up to 200 renewal items. No credit card.
Due in 30 days4
Approvals pending4
Not invoiced2
ClientItemState
Demo ClinicWPMLExpired
Example StudioDomain renewalDue soon
Sample DentalSSL certificateDue soon
What is included
A structured starting point, not a blank spreadsheet.
The workbook contains a formula-driven dashboard, a 200-row renewal tracker, and controlled dropdown lists for consistent data entry.
Useful calculations
Margin, days left, renewal state, dashboard totals, and ordering update automatically.
Safer scope
Track operational details without storing passwords, full license keys, or payment details.
Tracker fields
Keep dates, responsibility, approval, and billing connected.
Client and service
- Client
- Website
- Type
- Item or service
- Vendor
Responsibility and cost
- Owner
- Payment responsibility
- Your cost
- Client price
- Calculated margin
Renewal workflow
- Renewal date
- Calculated days left
- Frequency
- Workflow status
- Approval
- Invoice status
How to use it
Start with the renewals that require a decision.
- Replace the example rows.Add one row for each renewable item rather than one row per website.
- Assign ownership and payment responsibility.Record who owns the account, who pays, and whether the cost is included or invoiced.
- Add the renewal date and workflow status.The workbook calculates days left and classifies items as active, due soon, expired, or renewed.
- Review the dashboard on a fixed rhythm.Use it to find upcoming renewals, pending approvals, and items not yet invoiced.
Honest scope
The spreadsheet does not send reminders or client approvals.
It is a free manual tracker. Renewal Stack is validating a future dashboard for reminders, approval links, invoice visibility, and reports. Those product features are planned and are not available today.
Start with the free tracker.
Download it without an email address, replace the example rows, and keep it as long as it remains useful.
Download the XLSX file